给外国教授发邮件会"社死"，最全邮件模板来了！

不管是不是freshman，可能都会遇到一个让你懵逼的问题——到底怎么给教授写邮件啊？

毕竟，在学校里跟教授沟通的很重要一个方式就是邮件，但我们国家没有写邮件的传统，更别说用非母语的英语去写了。

别担心，今天为大家准备了全网最全邮件模板！涵盖了考试改分、要推荐信、请假、约见教授等等情景！

别客气，直接拿去用！（模板在文中！）

一封合格的邮件无外乎紧抓几个部分——标题+称呼+正文+落款。

1、标题

标题的精髓就四个字：简明扼要。

因为教授每天都要接收大量邮件，所以说明来意，必要时附上个人信息，例如 student ID 等，非常重要。

标题里一般有这几个关键词：

博士申请

Ph.D. application

奖学金申请

Application for scholarship

作业提问

Question about essay

请假

Excused Absence

约时间见面

Asking for an appointment

请求延期

Extension for xxx

2、称呼

对对方的称呼应该严肃有礼貌，可以直接用对方的正式头衔。

假如你的教授是个Ph.D.，那就要以Dr. XX来称呼，假如你并不知道TA是否是个Ph.D.，那就直接用 Prof. XX.

Dear Prof. (last name)/ Greetings Prof. (Last name)/ Dr. (last name) 都可以。

3、正文

正文分为几个部分：

（1）简单问候

（2）自我介绍

（3）你邮件的目的

（4）详细内容

问候语——

常见的问候语可以用：Hope this email finds you well. / I hope all is well. / We send you our best wishes.

疫情期间也可以用：I hope you are keeping safe.

自我介绍——

点明姓名、班级、与教授的联系（方便Ta想起你）即可。

My name is XX and l am your student in XXX class.

最好写清楚具体的课号，因为教授很可能同时给同专业的多个课程授课，这样有助于提高沟通的有效性。

自我介绍完之后，可以适当Flatter them，拍拍马屁表示自己非常喜欢他们的课程，例如：I enjoyed your lecture/seminar/XXX.

邮件目的——

问候和自我介绍完之后，最好简单明了地告诉教授这封邮件的重点或目的。

I am writing to inquire…我写这封信是想询问...

I am writing in reference to……我写这封信是关于…

I am writing to express my dissatisfaction with… / to complain about… 我想投诉…

详细内容——

这是邮件最重要的部分！我们需要高效地向教授表达来意及请求，大家可以记住简单的3C原则，即clear清晰，correct正确，concise简明。

例如：

l have a question about the essay due next Tuesday. (提出疑问)

I am hoping you would be willing to write a strong/positive letter of recommendation (推荐信)

Could you please tell me what to do next? (请求) I would be grateful if you could give me more time to...

Could I please book to see you during your Office Hour on Friday? At 2 pm? (线下约谈)

4、致谢落款

此时的教授已经看完你的邮件，别忘了再次发出感谢的彩虹屁~

可以用Thank you for your time 或是 Have a great rest of your day.

最后就是落款了，别忘了第一个字母大写：

Sincerely,（最正式最稳妥）

Yours sincerely,

Respectfully,

Best regards,

Best,

1、如何向教授咨询作业要求和格式？

Subject: Inquiry about the requirements of assignment XXX

Dear Prof.XXX:

Hope this email finds you well.

My name is XX, and l am a student of your Economics 201 course. I am writing to inquire about the requirement of assignment 1.

l would like to know if there is one preferred reference style for this course, or can I use the one l am familiar with.

At the same time, are there any requirements for the file format?

Look forward to hearing from you!

Sincerely,

XX（your name）

2、如何请求和导师当面谈话？

Subject: Follow up on the exam

Hi Dr. XX(Last name)：

I enjoyed your XXX（课程名）lecture yesterday, thank you.

l am a student in your introduction to Psychology class PSY101. I have read the recommended textbook and reports relating to the topic, but do not fully comprehend it.

Can I please book to see you during your Office Hour on Friday at 2 pm, so you could advise me of any other books that approach this topic?

Thank you.

Best regards,

XXX(your name)

3、如何在考试后正确要分！

不同情况不同模板。

如果单纯要分，则可以解释下自己要分的原因，常用句式——

l wanted to reach out and ask you if you would consider raising my grade from a C- to a C because this was my second time taking this course. l need to have a minimum of C to graduate on time.

I have a deferred admission into a business school so I am trying to maintain an A- or above.

如果是教授给分不合理或者计分错误，则可以用——

l am emailing you today because l just noticed you gave me a xx(grade) on a problem set 3.

I have a question about my grade on a problem set 4.（引出主题）

For Question 2 l lost xx points. I was a bit unsure cause I believe my answer is correct.

For question 3 you took xx points off, but the answer you posted is exactly what I wrote, so l am a bit confused.（具体原因）

Could you please recheck the grade for me? Could you please fix the grade for me?（诉求）

结尾别忘了吹彩虹屁——

Thanks for a great semester, I learned a lot and enjoyed your class.

4、如何要推荐信

想要写出一个100%回复率的索要推荐信的邮件，需要掌握邮件几个基本的结构。

标题还是四字要诀：简明扼要。

你可以说reference letter requesting from XXX（your name），或者 XXX（your name） requests reference.

正文：

1、简单寒暄
2、简单自我介绍，本段结尾处道明来意（你是谁，你与教授的关系，你的请求）
3、说服对方，为什么要给你写推荐信（这段是重头戏）

（1）说明你的 Research field 以及 Research interest

（2）简单介绍你正在做的Research project，或者最突出的 Research Achievement

（3）你准备申请哪几所学校的哪些项目，或者哪家公司的哪个岗位

4、 夸夸教授！

5、附上我们的简历、成绩单、也可以加上已经写好的PS，在邮件里也提一嘴，提醒老师查看

6、最后可以给教授拒绝的权利，委婉地表达自己会充分尊重对方的时间或者个人意志，但别忘了告诉对方：

如果不写，不要忘了告诉你，这样你也有时间找新的推荐人。

好了！模板奉上！

Subject: Reference letter requesting from XXX（your name）

Dear Prof. xxx(Last name)，

Hope you are enjoying the summer!

I'm XXX (your name), currently a graduate student from xxx department. I was in xxx research group and supervised by you. I really enjoyed that experience and was really grateful for your assistance and advice.

I plan to pursue a Ph.D.degree / work in the field of xxx for my future development after graduation, and I really hope that you can provide me with a reference letter.

My interest field is xxxxx and currently, I'm working on the xxx research project with Dr.xxx. Based on the data from xxxx, I developed a xxx model and got the conclusion that xxx. These experiences really sparked my research interest and made me determined on studying xxx topic. I'm going to apply for economics and applied economics programs, such as xxx, xxx, and xxx, for a total of 10 programs.

I know you are really busy, so I would highly appreciate it if you would like to write a recommendation letter to support my application. I gained a lot from your advice, so when thinking about the referee, you were the first professor that came into my mind. I am incredibly grateful for your support. I have also attached my CV and transcript for your reference.

Thank you for reading this email and could you please let me know if you make the decision. I'm really looking forward to hearing from you! Take care!

Best wishes,

XXX（your name)

一个tips：

与教授联系的时间尽量越早越好，最好在申请季开始前就能确定下来。

当然，如果教授给你写了推荐信，作为有礼貌的崽，别忘了写封感谢信给对方——

Dear Prof . XXX，

Thank you for taking the time to write on my behalf for my graduate school/job application. I appreciate your support throughout this process. I will keep you updated about my progress in applying to graduate school/jobs. Thanks again for your help. It is much appreciated.

Best,

XXX（your name）

5、如何跟进回复邮件？

给教授发完邮件后，通常会面临两种情况：

（1）得到回复，我们该如何回复邮件

（2）如果没有得到回复，如何正确的提醒

莫慌！挨个给你们模板！

1）如何跟进回复邮件：

Subject:直接回复上条邮件，无需重新输入标题。

Dear Prof. XXX:

I'm writing to follow up on my email l sent earlier this week regarding a question l have about the [name of assignment/ exam].

Truly looking forward to hearing from you!

Best regards,

Xx（your name）

2）如何礼貌提醒教授回复：

尽量说得简短，因为你上封邮件已经涵盖了所有细节，不需要再复述一遍。

如果你很着急的话，也可以在follow-up邮件里跟教授schedule一个meeting，当面谈你的问题。

模板奉上——

Dear Prof. xx,

l just wanted to check in and see if you had an update on xxx(上次邮件的具体事件)

Best,

XX（your name）

Dear Prof. xx,

l just wanted to check if you got a chance to look into my prior email from May 10th (上次的日期).

Thank you again, and I hope to hear from you soon.

Best,

XX（your name）

6、如何合理有效地请假？

Subject: Leave of absence request on XX (date)

Dear Prof. XX :

l hope this email finds you well.

l am XX and my student number is XX. I'm currently a student in your class XXX.

l am writing to inform you that l shall be absent from my classes on XXX due to personal reasons. Could l request a leave of absence from you?

l apologize for any inconvenience caused by my request.

l am looking forward to hearing from you soon.

Sincerely,

XX

还有一点很重要，那就是在你点击“Send”前一定要再三检查你的邮件内容以及附件！

写邮件是一个熟能生巧的过程，相信各位小伙伴不用太久就能摆脱模板轻松搞定邮件了！

祝各位小伙伴每个学期都能顺顺利利~

（英伦圈推荐，刊载自“INSIGHT视界”，ID:weinsight，作者：阿美，ref：@Teacher Sophie 苏菲老师、@Jessica又在吃饭、特别感谢娜biu小可爱；转载请注明。）

点亮“收藏”“点赞”“再看”三连~十月顺顺利利！